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The Eyebeam Bible

The "Bible" is a list of questions and answers for getting things done at Eyebeam. For guidelines on how to edit and change this document, check out the Talk:Main Page

Contents 1 General FAQ 2 Residency/Fellow FAQ 2.1 Admin Stuff 2.2 Blogs and Website 2.3 Credits 3 Facilities FAQ 3.1 Security-specific FAQ 3.2 General Facilities 4 Personnel FAQ 4.1 People Problems 5 Lab-specific FAQ 5.1 R&D Lab 6 Technical 7 Events FAQ 8 Recommended in the Neighborhood 8.1 Food 8.2 Doctors 8.3 Optometrists 8.4 Dentists 8.5 CPAs 8.6 Lawyers 9 Unclassified Questions

[edit] General FAQ

What does Eyebeam do?

From the Eyebeam Mission Statement: Eyebeam is an art and technology center that provides a fertile context and state-of-the-art tools for digital research and experimentation. It is a lively incubator of creativity and thought, where artists and technologists actively engage with culture, addressing the issues and concerns of our time. Eyebeam challenges convention, celebrates the hack, educates the next generation, encourages collaboration, freely offers its contributions to the community, and invites the public to share in a spirit of openness: open source, open content and open distribution.

Further information about the organization, departments, events, etc, can be found on the Eyebeam website..

When is Eyebeam open?

Eyebeam is open to the public between the hours of 12pm-6pm on Tuesday-Saturday, except on holidays (see list below). Residents and fellows can gain access to the building outside these hours - more info on this in the Facilities FAQ below.

I need to have a package shipped/messengered here. What's the address?

The proper address is:

Your Name

c/o EYEBEAM

540 W. 21st Street

New York, NY 10011

Please remember that unless someone is at the front desk, you will have to meet the shipper at the door to receive your package (translation: Answer the damn doorbell.) If you are expecting a package early in the morning (before 10:00 am) or after 6:00 pm, it is usually a good idea to arrange to meet the delivery at the door yourself.

How do I give someone directions to Eyebeam?

Eyebeam is at 540 West 21st Street between 10th and 11th Avenues. It's a dark grey building on the south side of the street. It's accessible by taking the M23 bus or the C/E train to the 23rd Street stop. Another option is to take the M14 bus to its last stop at 19th btw 10th and 11th. If they're driving, tell them that the block is a one way street and only approachable from 11th Ave (essentially the West Side Highway.) Directions via Google Maps

Where's the bathroom?

Walk down the long hallway on the first floor. Make your first right. Womens room at the end, Mens room to the right.

[edit] Residency/Fellow FAQ

[edit] Admin Stuff

What are the requirements of my time here at Eyebeam?

Fellows

During the Fellowship, the Fellow is expected to work 4 days each week at Eyebeam; 1 day is free for external consulting, teaching, projects (unrelated to work undertaken at Eyebeam) or professional development. During the Fellowship, the Fellow will work on their personal projects, collaborate with other Fellows, Residents, and Staff as agreed at monthly meetings and potentially develop new works, collaboratively. All projects must be agreed upon between the Fellows, the Senior Fellows, and the Production Coordinator. The Education Coordinator, the Programming Manager, the Director of Technology and the Executive Director must be kept informed of all projects being undertaken during the course of the Fellowship.

Residency

During the Residency, the Resident will develop, research or produce the project as outlined in the proposal from which the Resident was selected.

As an artist, what meetings do I have to attend?

Please refer to your contract

What are the milestones for me as a resident/fellow?

Please refer to your contract

I'm looking for feedback on my project. How do I get it?

Stop Work is an ideal place to get feedback from Staff and Artists. For fellows, the weekly fellows meetings are an excellent time to get small-group critique. For residents, the monthly Residents Check-In meetings are a great time for group feedback as well.

[edit] Blogs and Website

Please contact Ben Leduc-Mills (ben@eyebeam.org) for help with setting up a blog on our website, feeding in your blog to our website, or with any other issues in making "Person Pages" or intern requests on our site.

[edit] Credits

How do I properly credit Eyebeam in my work or at conference presentations?

Please include the following credit line on all appropriate materials relating to the presentation or promotion of your project, "produced with the support of Eyebeam"

Please also note that Eyebeam is just Eyebeam or, Eyebeam Art and Technology Center, please DO NOT deviate.

If I do any outside work while in residency (or a fellow) at Eyebeam, do I need to credit Eyebeam?

If the work isn't developed using Eyebeam equipement, resources or time you don't need to credit the organization, however we encourage you to use our name as often as possible. The more recognizable Eyebeam's name becomes the easier it is for us to receive future funding and support more artists' projects.

How can I get a copy of Eyebeam's logo to include on my website?

You can download here:

Image:EYEBEAMLOGOred v10.eps

Image:Eyebeam detailLogo.eps

Does anyone at Eyebeam care to know if I've had a recent press mention/am asked for an interview/am speaking at a panel, etc.?

Yes! We do our best to track Eyebeam press/blog mentions, but with the number of projects and residencies taking place at any given time, it becomes a time-consuming activity. We ask all residents and fellows to monitor their own publicity, and to keep the communications staff abreast of anticipated press/requests for interviews and participation in events outside of Eyebeam. These materials are used for reports to the board, annual reports, and requests for funding. Once again, your cooperation helps us help you.

[edit] Facilities FAQ

[edit] Security-specific FAQ

For security questions, visit the Security-specific FAQ page.

[edit] General Facilities

I have visitors coming after regular business hours - Is there a doorbell somewhere?

There are three doorbells at the service entrance. One for Studio 1, one for Management, and one for the R&D Lab.

I have an intern/minion/assistant working late on a project tonight - do I have to stay with them or can I just leave them my key?

Unfortunately, no, you must be here with the intern/minion/assistant.

How do I reserve the conference room/commons/openlab meeting space? 

Check with Roddy and he'll update the calendar with your request.

Where's the kitchen?

Go to the vestibule by the service entrance and take the stairs one flight up.

Can I put my food in the fridge?

Sure thing, but please be considerate, there are a lot of people using the fridge. Periodically we will empty out rotten food from the fridge. Please mark your container with date and name.

How do I lock up the building at night?

Please see the Security Closing Procedure

How do I turn on the alarm?

Please see the Security Closing Procedure

How do I open the building in the morning?

Please see the Security Opening/Disarming Procedure

I lost my cardkey. Who do I see about getting a new one?

Contact Operations & Finance Manager, Alice Stock immediately.

Who empties out my garbage bin?

The Building Manager, Jamie O'Shea, monitors the garbage situation from Monday through Friday, generally, on the east side of the building (R&D Lab, Prototype, Commons), cleaning crew comes through on Monday afternoon, on the west side of the building (Studios 1 and 2, Conference room, admin offices), it's Wednesday and Friday Evening. As we are in NYC, we do have rodents problems, please be mindful of your garbage. Perishable garbage should be placed inside trash cans with lids, bagged and taken out each night. If you have concerns about garbage or cleaniness or general building concerns, please contact the Building Manager, Jamie O'Shea.

Oops! I think I blew a fuse. How do I fix it?

Contact Jamie O'Shea and he'll try to fix it.

Who do I contact in case of emergency?

During weekday operating hours, contact the nearest staff person.

Off hours, contact the following

Director of Technology Emma Lloyd:ext. 238 cell:718.564.4512 / emma@eyebeam.org

Sysadmin Marko Tandafelt:ext. 239 cell:646.246.8240 / marko@eyebeam.org

Security: DGA Security Systems, Inc. :212.221.2300 (press 1 for monitoring)

I work here, but don't know who most of the people wandering around the building are. Should I be concerned?

Maybe. But check [[1]] first, for a current list of interns and other people working onsite.

[edit] Personnel FAQ

What is Eyebeam's attendance policy for fellows?

If you need to take a personal day or come in after noon, please make a request to Roddy by e-mail. Vacation time needs at least one week's lead time, again, in writing, to Stephanie.

What holidays qualify for paid time off?

Fellows get 8 paid personal days and the following 10 paid bank holidays. Fellows must keep track of the number of personal days they request. Requests must be made in writing to Stephanie.

Paid Bank Holidays

• Mon, Jan 1 ------- New Year's Day

• Mon, Jan 15 ------ Birthday of Martin Luther King

• Mon, Feb 19 ------ President Day

• Fri, Apr 6 --------- Good Friday

• Mon, May 28 ----- Memorial Day

• Wed, Jul 4 ------- Independence Day

• Mon, Sep 3 ------- Labor Day

• Mon, Oct 8 ------- Columbus

• Thu, Nov 22 ------ Thanksgiving Day

• Tue, Dec 25 ------ Christmas Day

Do Fellows get health insurance?

In addition to their $30,000 compensation, fellows are provided with a healthcare stipend.

Who do I go to for questions about pay, stipends, or benefits?

Ask Operations & Finance Manager Alice Stock at ext.235

If I have a problem with someone on staff, who do I report this to?

Your first point of contact would be the Production Coordinator, if they are not available (or they are your problem person), then you should speak with the Executive Director or anyone on the Senior Management team which includes The Executive Director or the Director of Technology.

[edit] People Problems

Who do I see if I have a problem working with one of my peers?

Your first point of contact would be the Production Coordinator, if they are not available (or they are your problem person), then you should speak with the Executive Director or anyone on the Senior Management team which includes The Executive Driector and the Director of Technology.

[edit] Lab-specific FAQ

[edit] R&D Lab

A few tricks on the machines

1. Laser Cutter how to

2. 3D printer how to

What about health/vacation issues?

See the Personnel section above.

[edit] Technical

How do I print to the network printer?

Printers should have a sticker on them with their network address. We have 3 Dell Colour Laser's in the building.

You will need a driver

Upper mezzanine area of R&D 172.16.2.20

Upper admin 172.16.2.24

Lower admin 172.16.2.21

How do I get an Eyebeam email address?

Because of license requirements with our current mail server solution, fellows and residents receive email aliases instead of mailboxes. See the Systems staff if you don't have one.

How do I get a domain name for my project?

ask emma

Can I borrow the _____ for my personal project?

[edit] Events FAQ

Who is in charge of programming and running public events at Eyebeam?

Public programs and events are managed by Paul Amitai, Programming Manager.

What are these "private rentals" I keep on hearing about?

When the space is not being used for Eyebeam-related programming, it is often rented out on a short-term basis (two days to one week) for corporate events (fashion week, strategy meetings, etc.). During these times, Eyebeam remains open for Eyebeam staff, fellows and resident artists to continue working, but is not open to the general public. Private rentals are managed by a local event producer named Joseph Cady.

If the building is supposed to be "closed" for a private event, how do I get access to the lab?

While the building is not open to the general public, it is still accessible to staff, fellows, and residents. If the front door is locked, you can still enter using your key card. Private event rentals are limited to public spaces (Main Space, Prototyping, Commons, and sometimes the conference room) and do not affect staff or artist immediate work space. However, depending on the event setup, it might be louder, busier, or less convenient in terms of accessibility to all areas of the building.

Are staff and artists allowed to crash private events?

Nope. If the space is being used for a private rental managed by Joseph Cady (i.e. Fashion Week), Eyebeamers are not permitted to crash the party. However, if an event is being co-hosted, co-sponsored or produced by Eyebeam, all are welcome to attend.

What events can staff and artists attend?

All Eyebeamers are welcome to attend public events that are produced, co-produced, co-sponsored, and/or hosted by Eyebeam. These would include exhibition openings, panel presentations, workshops, receptions, screenings, performances, etc. Some events have limited seating (workshops, in particular), might require a reservation, or in very rare instances might have an admission charge. If you are interested in participating in a workshop, please contact Paul Amitai.

[edit] Recommended in the Neighborhood

[edit] Food

• Bottino - 10th & 24th - best sandwiches and salads
• Chelsea Market (has anything you could want in 1 block)
• Coffee- Bottino, Starbucks (20th and 8th), 9th Ave Espresso (Chelsea Market), Joe's (23rd and 9th ave), Grumpy Cafe (20th btwn. 7th and 8th)

[edit] Doctors

• Dr Erika Blank Union Sq Medical Group http://usmgny.org/contacts.html 212 844 8100 (though I always have to go in person to make appts b/c no one picks up) (from mandiberg)

[edit] Optometrists

• i don't know if they're especially "good" -- my eye issues are pretty straightforward -- but i recently had an eye exam and lenses made at the optometrist on 8th ave, btw 21st and 20th st. (from Joanna)
• Dr. Susan Bellante at Beth Israel Medical Center
• Not so much an optometrist as a nice place to buy glasses - Manhattan Eyeworks on 23rd bet 7th & 8th. Pricey, but they're nice folks. Oxford insurance isn't accepted there (I don't think our plan includes eye junk), but they gave me a 15% discount off both frames and lenses.
• Oh for a cheap eye exam you can print a Cohen's Fashion Optical coupon (from their website) for a $20 eye exam. You kinda get what you pay for but if your optical needs are basic then it's fine.

[edit] Dentists

• I forget his name -- he's in my phone as "dentist" 212 929 7280 also near union sq (from mandiberg)

[edit] CPAs

• Adam (I forget his last name -- mbe Weintraub, though mbe that is my cousins name....) 357 Grand St New York, NY 10002-4604 (212) 674-1985 (from Mandiberg)

• Dr Tax Guy - http://www.drtaxguy.com/ Don Robinson is the guy i like, on 250 8th Avenue, Suite 2n tel 212.645.4889 (from emma)

[edit] Lawyers

Al Taffae, Real Estate lawyer (tenants rights), al.taffae@verizon.net (from mandiberg)

[edit] Unclassified Questions

Do we get a discount in the bookstore?

Artists and Fellows receive a 20% discount for the duration of their residency (+2 yrs)

How do I report something missing?

Bring it up with Operations & Finance Manager Alice Stock at ext.235

What can I do to make sure my stuff doesn't walk?

You should ensure that valuables, bags, liftable computing equipment etc are Always safely secured or stalled and also ensure that all guests in the building are hosted appropriately.

Residents and Fellows should ask Stephanie for a key to a locking cabinet if they need one.